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Multiview Purchase Order

Decentralized business units need an efficient mechanism for purchasing and receiving goods and services. Centralized purchasing departments need an enterprise wide view of requests for goods and services to obtain the most advantageous terms and to closely monitor vendor activity.

Multiview Purchase Order serves both these needs. With the system you:

  • Always know your organization's overall position vis-a-vis outstanding orders
  • Quickly identify exception conditions so issues can be resolved in a timely fashion
  • Obtain the best pricing, delivery, and credit terms for goods
  • Accurately and quickly assess vendor performance
  • Use sophisticated four-way document matching to streamline accounting's processing cycle
  • Furnish users with on-line information concerning quantities outstanding and delivery schedules

Multiview Purchase Order's integration with Multiview General Ledger and Multiview Accounts Payable, combined with unsurpassed four-way, line-item matching between requisitions, purchase orders, receipts, and invoices provides the ultimate in flexibility and control.


Comprehensive Purchasing Capabilities

Multiview Purchase Order gives you all the tools you need to carry out purchasing-related tasks effectively, efficiently, and easily. Using the system you can:

  • Prepare and submit on-line purchase requisitions
  • Prepare, print, and adjust multiple types of purchase orders
  • Reduce data entry by importing vendor, product, requisition, and purchase-order information from other systems
  • Easily input receipt-of-goods information, validate information on-line against purchase quantity, and generate variance reports as needed
  • Streamline data entry of invoice line-item detail and verify information against purchase-order line items
  • Enter general-ledger distribution for each line item, with flow-through to accounts-payable invoice distribution
  • Export receipt and invoice information to your inventory system
  • Perform on-line inquiry on requisitions, purchase orders, receipts, invoices, and vendor performance
  • Automatically accrue unbilled receipts at month end


Purchasing Oriented to Your Needs

Multiview Purchase Order was designed to meet the needs of purchasing and accounting professionals in a variety of industries. Therefore, users are given many opportunities to tailor the system to meet their particular requirements. For example, you can:

  • Define multiple purchase-order types
  • Specify status codes
  • Assign multiple "Ship To" addresses
  • Input vendor product numbers and names, while maintaining your own product catalog
  • Set variance limits for cost and quantity
  • Customize formats for purchasing documents
  • Define codes and defaults to reduce data-entry time


Comprehensive Purchasing Management

Multiview Purchase Order is a comprehensive system for managing purchasing activities. System features include:

  • Seamless integration with Multiview General Ledger and Multiview Accounts Payable
  • Gateway to external inventory system
  • Comprehensive accounting controls
  • On-line storage of vendor and product statistics
  • Multiple general-ledger distributions by line item
  • On-line inquiry on the status of any document
  • Support of multiple purchase-order types
  • Multiple tax codes per line item
  • Unlimited comments at line-item and purchase-order levels
  • On-line inquiry to supplier catalogs
  • Ability to handle blanket purchase orders
  • Automatic unit-of-measure conversion
  • Flexible consolidation of requisitions into purchase orders
  • Ability to create purchase orders without requisitions
  • Option to put invoices on hold when allowable variances are exceeded
  • On-line analysis of vendor performance
  • Ability to copy and modify existing documents
  • Interactive on-line operation and documentation
  • On-line editing
  • Password-controlled security by system function and user